Create and Edit Products

Products are the foundation of Retail Express. You can create products directly within Retail Express,  as well as use the Mass Upload process to create products in bulk. You can also duplicate an existing product if required.

The Edit Product window contains an extensive amount of information, as well as features beyond the standard editing of a product. For example, you can print labels, find Purchase Orders or even view a list of invoices for Allocated stock.

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Create a Product

To create a product individually:

1. Navigate to Inventory > Create a Product
2. Enter the details as required (mandatory fields are listed below)
   
   Tip: Fields with a red asterisk (*) and a red line are mandatory fields and will need to be completed before the product can be entered
3. Click Save Changes 
4. The page will refresh; refer to the top of the page for the new Product ID code (the Retail Express system-generated identifier)

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Edit a product

To edit a product individually:

1. Open the Edit Product window using one of the menu paths mentioned above
2. Modify the required fields (see below for a detailed break down)
3. Click Save Changes

Products can be edited in bulk using the Mass Download/Upload feature.

Tip: Mandatory fields are highlighted with a red line on the left; prices set manually on the Pricing tab are shaded in pink.

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Mandatory fields

There are 6 mandatory fields to create a product:

Field	Details
Short Description*	The basic product description used at the POS and appears on most reports and transactions e.g. Customer Statements, Invoices, Receipts and Purchase Orders etc. If using a web store integration, the Short Description will typically form the product name online unless configured otherwise.
Supplier SKU*	The unique "Master" code used for products, usually the scannable product barcode or unique code provided by the supplier. If you have more than one barcode for your product you can enter additional barcodes on the Barcodes tab This field can be any length of characters, however, for compatibility with barcode scanners should only contain certain characters. Using lower case letters, spaces or any other symbols can cause issues in Retail Express.  Note: Click here to view a list of valid characters within Retail Express.
Product Type	Groups used to categorise your inventory, used extensively for reporting within Retail Express. Product Types can be created as required, for more information refer to the Product Types article.
Supplier	The default supplier for the product. The product can still be ordered from any supplier in a Purchase Order. New suppliers can be created as required, for more information see the Suppliers article.
Weighted Average Buy Price (Ex Tax)	The buy price (excluding tax and direct costs) of the product in your local currency i.e. if the product is $100 USD and the Australian Dollar was at $1.11 per USD this would be $111.26. Note: For a detailed explanation of the differences between the Supplier Buy Ex and the Weighted Avg Buy Price refer to this article.
POS Price (Inc Tax)	The Global price for the product. This can either be calculated using the Markup Target % field or by entering a fixed value directly into the field.

Click here for detailed information on each of the product fields.

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Frequently Asked Questions

How can I find what invoices/transfers/orders my stock is allocated to?

To view the transaction information for allocated stock:

1. Open the Edit Product window
2. Click the Inventory tab
3. Click the underlined Allocated qty
4. The Allocated Stock window will open displaying a list of orders/ITOs etc (including reference numbers, quantities and Outlets)